While there has been a lot of uncertainties this year, there is one sure bet: protecting your digital files will be more challenging. In 2018, the Marriott hotel chain faced severe cyber threats that left millions of consumers affected.
Even Google, Facebook, and other tech giants are vulnerable to data breaches. Malware and hacking have also harmed consumers in many ways. And there are many other unreported cases. So, how do you protect your online data? Here are five ways to protect your digital files.
Create Powerful and Complex Passwords
If your online account has ever suffered a data breach, then your only concern is that particular account. However, if you log in to other accounts with the same credentials, then a single breach could enable hackers to access the rest of your accounts. That’s why you should create unique and robust passwords.
If you have many accounts and cannot remember passwords for each of them, use a password manager to monitor your passwords. You can find password managers at different plans and prices. It would take you a short time to determine what works best for you.
When a client wants your signature, you must sign it, scan it, print it, and send it to them, and they will have to do the same. Now, the bad thing with this approach is that sensitive data is sent through email, which can be very dangerous.
Thanks to eSignatures, you can digitally sign a contract. Tools such as AdobeSign and DocuSign enables you to sign electronically.
Create Digital Copies
You need secure tools to protect crucial documents. Hard copies or paper documents are ideal for easy access. However, digital backup is essential. Look for a good scanner and scan all the crucial documents to digital files, and make sure you save in SugarSync, JustCloud, and Dropbox.
These online storage platforms allow files to be stored on remote servers accessible from online. You do not need to worry about files in case of a natural disaster, break-in, fire, or if you damage your hard drive. These platforms also let you track data and share information.
Use Two-Factor Authentication
What if there is a way you can make it hard for your hacker to access your digital files? The two-factor authentication can help you with this. Rather than depending on a password alone, use two-factor authentication to add an extra level of security. This method would require you to provide proof of ID prior to granting access.
How Two-Factor Authentication Works
When you access your account via a smartphone or laptop, you will have to provide your password once you access the account, you won’t get into the account immediately. The account will require you to provide a one-time code, which is sent to your mobile device or email, without which you cannot access it.
Be Careful of free Wi-Fi
There is a saying that goes, “you get what you pay for,” a free public Wi-Fi is an excellent example. Even though it is convenient, it does not offer sufficient security, meaning with the ideal tools, any person who is using the Wi-Fi can eavesdrop on your activities. Would you like to enter a credit card number or bank account on public Wi-Fi? No isn’t it?
Keep in mind a password-protected Wi-Fi is not that safe. Save transactions when you are on a powerful, maybe at home. If you have to transact or log in on a public Wi-Fi, make sure you use a Virtual Private Network (VPN). It will help you encrypt your online activities so that other people who are using the same network cannot see what you are doing.